Privacy Policy

1. Data Controller

The controller of your personal data is [full legal business name], with its registered office at [registered address], operating the FitNexus website.

Privacy contact: ronil@fitnexus.pl, tel. +48 729 362 040.

If a Data Protection Officer is appointed, their contact details should be included here. At present, this draft assumes no DPO has been appointed.

2. What Data We Process

• information you provide in a contact form or email, such as your name, phone number, email address, message content, and training preferences,
• information shared when booking a meeting through Calendly,
• technical data related to website use, such as IP address, device identifiers, browser information, and site activity,
• data required for billing and accounting records if you enter into a paid service agreement with us and we issue a sales document.

3. Purposes and Legal Bases

• to respond to enquiries and handle contact via the website, email, phone, or WhatsApp, based on Article 6(1)(b) and 6(1)(f) GDPR,
• to enable appointment booking and manage the meeting calendar, based on Article 6(1)(b) GDPR,
• to deliver and bill training services, based on Article 6(1)(b) GDPR,
• to comply with legal obligations, especially tax and accounting duties, based on Article 6(1)(c) GDPR,
• to secure the website, prevent abuse, and analyse technical traffic, based on Article 6(1)(f) GDPR,
• to defend against and pursue legal claims, based on Article 6(1)(f) GDPR.

4. Source of Data

We collect data directly from you when you contact us, use forms, book an appointment, or send a message through the channels listed on the website.

5. Data Recipients

• hosting and website infrastructure providers,
• email and communication service providers,
• Calendly, LLC, for appointment booking services,
• accounting, legal, or advisory service providers where necessary,
• public authorities where required by law.

6. Transfers Outside the EEA

Some service providers may process data outside the European Economic Area, in particular in the United States. In such cases, we use appropriate transfer safeguards required by the GDPR, such as Standard Contractual Clauses or other lawful protections.

7. Cookies and Similar Technologies

The website may use cookies necessary for its operation and third-party embedded tools such as the Calendly booking widget. If we introduce additional analytics or marketing tools in the future, we will implement a proper consent mechanism in line with EU and Polish law.

You can change detailed cookie settings in your browser. External tools are also governed by their own privacy policies.

8. Data Retention

• contact details and messages for as long as needed to handle the enquiry and any possible follow-up cooperation,
• contract-related data for the duration of the agreement and for the limitation period for claims,
• accounting documents for the period required by law,
• technical data for as long as necessary to ensure security and proper website operation.

9. Your Rights

• the right of access to your data,
• the right to rectification,
• the right to erasure,
• the right to restriction of processing,
• the right to data portability,
• the right to object to processing based on legitimate interests,
• the right to withdraw consent at any time where processing is based on consent,
• the right to lodge a complaint with the President of the Personal Data Protection Office in Poland.

10. Voluntary Provision of Data

Providing data is voluntary, but it may be necessary for us to reply to a message, arrange a meeting, or conclude and perform a service agreement. Without certain data, some website features may not work properly.

11. Changes to This Policy

We may update this policy if the way the website works changes, our service providers change, or the law changes. The latest version will be published on this page.

Last updated: June 2, 2026.